What are holiday schedules and why do we need them?

A holiday is period of time during which your regular office or community schedules can be overridden. This can be very useful in certain situations. For example:

  • Door Unlock Schedule on Holidays

You may have a schedule to keep your office or community doors unlocked during regular business hours. Occasionally a holiday may fall on a weekday and you may not want to keep your doors unlocked. In this case you can add a holiday schedule to your regular door unlock schedule to keep your door locked during the observed holiday.

  • Block Door Access on Holidays

There may be scenarios where you do not want your employees to have any access to your office on a holiday, or you may only want to limit their access for a certain time period. For example they may have regular access to your office from 9 AM to 5 PM, but on a given holiday you only want to grant them access between 9 AM and 11 AM. With a holiday schedule, you can do this.

  • Temporary Door Unlock Schedule

You may want to keep your office or community doors unlocked temporarily on specific days and you do not want to apply any repeating schedules. For example, you may have event at your office this coming Monday and you want to keep the door unlocked only once for that day. You can do this now by creating a schedule with specific days as holidays. 

How to Create Holidays

Pre-defined Holidays
By default, a list of the most common pre-defined holidays, such as Thanksgiving, Christmas and New Years, will be added to your portal. Unlike other traditional access control system, the beauty of these pre-defined holidays is that you don't have to adjust the date in your system each calendar year. For example, Thanksgiving is celebrated on a different date each year. Sequr takes care of this automatically so you don't have to worry about altering your schedules. 

To view the list of pre-defined holidays:

  • Click on the 'Access Control' tab on your Sequr dashboard. 
  • Navigate to the 'Holidays' tab.

A list of some pre-defined holidays are shown in the screenshot below.

Custom Holidays
   
You can also create your own custom holiday schedules. 

  • Click on the 'Access Control' tab on your Sequr dashboard. 
  • Navigate to the 'Holidays' tab.
  • Click on the '+ New' button.
  • Provide the necessary details and select the holiday date. 
  • If your custom holiday repeats every year on same date, then select the 'Repeat Every Year' checkbox as shown below. 
  • Save your custom holiday by clicking the '+ Add Holiday' button.
  • You can always update or delete your custom holidays if necessary. 

How to Attach Holidays to Your Schedule

Once you get familiar with the pre-defined list of holidays and have created your own custom holidays (if any), you will need to attach them to your appropriate access schedules. 

IMPORTANT: The holiday exception must be attached to all necessary schedules in order for the holiday exception to work.

  • Under the 'Schedules' tab, click 'Edit' on the appropriate schedule. 
  • On your Edit Schedule form, scroll down and look for the 'Holidays Exception' section. Click on 'Select Holidays.' 
  • Select all the holidays you want to attach to your schedule, and click the 'Save' button to apply the changes. Once applied, your regular schedule will be overridden by the holiday schedule on each holiday you've selected. 
  • If you still want to keep your office door unlocked on a holiday but only for a specific time period, or you want to allow door access to your employees for a specific time period, you'll need to select the appropriate time and save your changes. 

If you need assistance setting up a holiday schedule for your organization, or if you'd like to share feedback, you can always reach the Sequr Support Team via live chat in your Sequr web app. You can also contact us via email at support@sequr.io.

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